Terms & Conditions

Wellness With Nixa, LLC

Effective Date: June 20, 2026

Welcome to Wellness With Nixa, LLC. By accessing our website, booking a service, or participating in any session or program, you agree to be bound by these Terms & Conditions. Please read them carefully before using our services.

These Terms & Conditions apply to all services offered by Wellness With Nixa, LLC, operated by Nixa (“Practitioner,” “we,” “us,” or “our”), and to all clients, visitors, and users (“you” or “client”).

1. Services

Wellness With Nixa, LLC offers the following wellness services:

  • Personal Fitness Training — individualized strength, mobility, and fitness coaching

  • Nervous System Regulation Sessions — somatic movement, yoga, breathwork, meditation, mindfulness, and sound-based relaxation

  • Wellness Coaching — habit formation, behavior change, goal achievement, and overall wellness support

  • Ground & Grow Program — a structured wellness program integrating coaching, movement, accountability, and nervous system support

Services may be delivered in person, virtually, or in a hybrid format. All services are wellness and educational in nature and are not intended to diagnose, treat, cure, or prevent any medical or mental health condition. They are not a substitute for licensed medical, psychological, or therapeutic care.

2. Booking & Scheduling

  • Sessions are scheduled through the Wellness With Nixa, LLC booking system at wellnesswithnixa.com or by direct agreement with the Practitioner.

  • Clients are responsible for arriving on time. Late arrivals will not extend the scheduled session end time.

  • Session format, frequency, duration, and location will be confirmed at the time of booking.

3. Fees & Payment

  • Session rates are confirmed in writing at the time of booking and are stated in U.S. dollars.

  • Payment must be received in full prior to the start of any session, unless a package or written payment plan has been agreed upon.

  • Packages and monthly retainers must be paid in full before the first session of each billing cycle, unless a written payment plan is in place.

  • Unused package sessions expire 6 months from the date of purchase. Ground & Grow Program sessions expire 90 days from the official program start date.

4. Cancellation Policy

Client Cancellations

  • Cancellations made at least 24 hours before a scheduled session will not be penalized, and the session credit will remain on the client’s account.

  • Cancellations made less than 24 hours before a session, and no-shows (failure to appear without notice), will result in forfeiture of that session credit. No refunds or partial credits will be issued.

  • Prepaid or packaged sessions forfeited due to late cancellation or no-show are non-refundable.

Practitioner Cancellations

  • If the Practitioner must cancel a session, the client will be notified as soon as possible. The session will be rescheduled at no additional charge or fully refunded if rescheduling is not possible.

5. Refund Policy

  • Single sessions: Non-refundable within 24 hours of the scheduled session time.

  • Packages & programs: Non-refundable once services begin. Refund requests submitted within 7 days of purchase may be considered at the Practitioner’s discretion, provided no more than one session has been used.

  • Refunds will not be issued for sessions missed due to client no-show or late cancellation.

6. Client Responsibilities

  • You agree to communicate openly and honestly about your health, physical limitations, and any changes to your medical status prior to each session.

  • You agree to follow the Practitioner’s safety instructions during all sessions and stop any activity that causes pain, dizziness, or discomfort.

  • You agree to obtain medical clearance from a licensed healthcare provider before beginning services if you have any condition that may affect your ability to participate safely.

  • Communication between sessions is intended for scheduling and administrative purposes. Unless otherwise agreed in writing, services do not include unlimited on-demand coaching or crisis support.

  • You understand that results from wellness and fitness services vary by individual and are not guaranteed.

7. Scope of Practice & Medical Disclaimer

Services provided by Wellness With Nixa, LLC are wellness and movement-based and do not constitute medical advice, diagnosis, treatment, or therapy of any kind. You are encouraged to maintain an active relationship with your primary healthcare provider. Wellness With Nixa, LLC is not responsible for any injury, illness, or adverse outcome resulting from participation in services.

8. Virtual Sessions

  • You are responsible for ensuring a safe, adequate space for movement and a stable internet connection during virtual sessions.

  • The Practitioner is not liable for injuries resulting from your environment or equipment during virtual sessions.

  • Recording of virtual sessions by either party requires prior written consent.

  • Clients participating in movement-based virtual sessions do so at their own risk.

9. Intellectual Property

All programs, materials, content, and resources created and provided by Wellness With Nixa, LLC are the intellectual property of the Practitioner. You may not reproduce, distribute, or share these materials without prior written consent.

10. Confidentiality

All personal, health, and wellness information you share will be kept confidential. We will not disclose your information to third parties without your written consent, except as required by law. For full details on how we collect and use your data, please review our Privacy Policy.

11. Termination

  • Either party may terminate services at any time with written notice.

  • Upon termination by the client, unused prepaid sessions or program balances are subject to the Refund Policy outlined in Section 5.

  • Wellness With Nixa, LLC reserves the right to terminate services immediately if a client engages in behavior that is unsafe, disrespectful, or in violation of these Terms.

12. Limitation of Liability

To the fullest extent permitted by law, Wellness With Nixa, LLC shall not be liable for any indirect, incidental, or consequential damages arising from your use of our services or website. Our total liability for any claim shall not exceed the amount paid by you for the specific service giving rise to the claim.

13. Website Use

By accessing our website, you agree not to use it for any unlawful purpose or in any way that could damage, disable, or impair the site. Unauthorized use of website content, branding, logos, or materials is prohibited. We reserve the right to update or modify website content at any time without notice.

14. Governing Law

These Terms & Conditions shall be governed by and construed in accordance with the laws of the State of Nevada. Any disputes arising from these Terms shall first be addressed through good-faith negotiation between the parties. If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

15. Changes to These Terms

We may update these Terms & Conditions from time to time. When we do, we will revise the effective date at the top of this page. Continued use of our services after changes are posted constitutes acceptance of the updated Terms.

16. Contact Us

If you have any questions about these Terms & Conditions, please reach out:

Thank you for choosing Wellness With Nixa, LLC. We’re honored to support your wellness journey.